Full Time Business Manager

Written By School Admin

Beginning 2025-2026 School Year

Role Description

The Business Manager performs general business functions, human resources, and operations for University Cooperative School. This is a full time, exempt position, working 40 hours per week. This is primarily an in-person position with some flexibility to work from home, especially during summer months.

Reports to:

Head of School

Primary Responsibilities include, but are not limited to:

  • General accounting functions including journal entries in QuickBooks, accounts

    receivable and tuition payment billing and tracking (including manage delinquent

    accounts) through Clarity Systems.

  • Process monthly payroll, manage employee retirement system, and paid time off.

  • Manage employee health insurance, tax forms, records, and files.

  • Track donations, restricted funds, donor acknowledgement letters through Little Green

    Light software.

  • Prepare regular and accurate financial reports for Head of School and board finance

    committee.

  • Develop and monitor the annual budget with Head of School and Board Finance

    Committee.

  • Attend board and committee meetings as needed.

  • Lead financial aid process and communications.

  • Issue enrollment contracts

  • Assist in long-term financial planning

  • Supervise the work of the business office assistant and contract bookkeeper

  • Work with accountants on annual preparation of Tax form 990 and periodic audits

    (typically every five years).

  • Follow best practices and legal compliance to ensure that the school is in compliance

    with current standards and requirements. Maintain accurate records and systems.

    Ensure strict confidentiality of financial data and records.

  • Perform other duties and responsibilities as assigned by the head of school.

Qualifications, Skills, and Experience:

  • Bachelor’s Degree in Accounting, business administration or mathematics preferred. Will consider equivalent work experience.

  • A minimum of two years business management, accounting, or bookkeeping experience

    for a school or similar sized non-profit (501(c)3) organization.

  • Knowledge of non-profit accounting preferred.

  • Ability to get along well, and communicate positively with team members and school

    community.

  • High level of written and verbal communication skills.

  • Ability to work collaboratively with a diverse team of people.

  • Ability to multi-task, respond with flexibility to changing needs, and maintain positive

    and professional attitude even under pressure.

  • Ability to meet deadlines.

  • Willingness to learn new tasks and systems and ask for help when needed.

  • Experience with QuickBooks required. Experience with Microsoft Office products

    including Excel required.

  • Experience or ability to learn systems including Little Green Light, Clarity Systems, and

    Google workgroups.

  • Experience with payroll and employee retirement systems preferred.

  • Ability to create accurate reports and maintain accurate records a must.

  • Ability to work efficiently while maintaining careful and deliberate attention to details.

  • Ability to maintain confidentiality.

Compensation:

  • Starting salary range: $70,000 to 95,000 DOE

  • Health insurance including vision and dental

  • Retirement contributions

  • Generous time off

To Apply:

Submit resume, letter of interest, and three references to staffjobs@ucoopschool.org

School Admin